Administrative Analyst

City of Westminster, CA
Published
January 12, 2022
Location
Westminster, CA
Job Type
 

Description

Description

Under administrative direction, performs administrative, financial, systems, statistical and other management analyses in support of departmental or City-wide activities, functions and programs; assists in the development and review of policies, procedures, work methods, and budget development and implementation; and performs related duties as assigned.

Examples of Duties

NOTE: The current opening is in the Water Division, typical duties include:

  • Update Water Master Plan, Urban Water Management Plan, Water Emergency Response Plan and other related, and required plans and reports.
  • Serve as lead grant funding analyst: locate, research and submit applications for various water related grants.
  • Provide budget assistance to Water Superintendent.
  • Serve as member of the internal Water Conservation Team.
  • Perform related analytical duties in support of the Public Works Department and specifically the Water Division.

The Administrative Analyst performs professional and administrative functions requiring formal education in public or business administration and research methods and principles. This job is distinguished from the Senior Administrative Assistant by its greater statutory knowledge, the complexity of project design and policy evaluation, lesser direction received, and greater understanding of the principles of public and business administration and finance. Positions in this classification can plan, organize, and conduct studies, develop budgets, write grants, evaluate performance, and assess the feasibility and costs of different programs and services.

1. Coordinates programs and activities with other departments; confers with representatives of other agencies, groups, vendors on the public.2. Conducts special studies and surveys and prepares a variety of reports, correspondence and other materials.
3. May plan and coordinate community events and programs.
4. May supervise the work of support staff on a project or day-to-day basis.

Knowledge of Principles, practices and methods of administrative and organizational analysis; public administration policies and procedures; business computer applications, particularly as related to statistical analysis and data management; financial/statistical/comparative analysis techniques; budget development and administration methodologies; effective business communications and correct English usage, including spelling, grammar and punctuation; marketing, writing, and research techniques, methods, and procedures, and report presentation techniques; database administration practices; department administrative policies; City organization, ordinances, rules, programs, policies and procedures applicable to departmental operations; basic functions of public agencies, including the role of an elected Council and appointed boards and commissions; rules and procedures governing the notice and conduct of public meetings; word processing, spreadsheet, graphics, and accounting software.
Ability to

Analyze administrative, operational and organizational problems, evaluate alternatives and reach sound conclusions; collect, evaluate and interpret varied data, either in statistical or narrative form; interpret and apply laws, regulations, policies and procedures; prepare clear and concise reports, and other written materials; maintain accurate records and files; coordinate multiple projects and meet critical deadlines; exercise sound judgment within established guidelines; communicate clearly, concisely and effectively, orally and in writing; use tact, discretion and sensitivity in dealing with sensitive situations; establish and maintain effective working relationships with elected and appointed City officials and boards, other public agencies, employees, citizen groups, and the public; operate computer-based word processing, spreadsheet, desktop publishing and database management software and art and graphics equipment.

Typical Qualifications

Experience/Education

A typical way of obtaining the knowledge, skills and abilities outlined above is graduation from a four-year college or university with major course work in business or public administration and two years of professional experience in administrative and management analysis; or an equivalent combination of training and experience.

License/ Certification

Possession of a valid California Driver License, Class C is required by date of employment. Successful completion of background check and pre-hire physical including drug screen is required.

Supplemental Information

To Apply :

You must submit a completed City of Westminster employment application and resume on-line using NeoGov, accessible via the City of Westminster website: www.westminster-ca.gov . Unless specifically stated otherwise in this announcement, all requirements must be met at the time of application and all required licenses and certificates must be current and submitted with the required application materials. Application materials must be received by the application deadline. Only applications received on-line using NeoGov will be accepted. Incomplete applications will be disqualified from the recruitment process.
SPECIAL NOTES
• Employment is contingent upon successful completion of a pre-employment medical evaluation. For some positions, the medical evaluation may include an alcohol/drug screen. Successful completion of police background investigation and pre-hire physical including drug screen is required.
• All statements made on applications are subject to investigation and verification. False statements may be cause for disqualification, removal from the eligible list, or discharge from employment.
• The City of Westminster supports workplace diversity. Women, minorities and disabled persons are encouraged to apply. If you have a disability, which requires reasonable accommodation in order to participate in any portion of the process, please advise the City no less than five working days prior to the requested accommodation. Documentation of the need for accommodation may be required upon receipt of the request.
• The provisions of this announcement do not constitute an expressed or implied contract. Any provision contained in this announcement may be modified or revoked without notice. This announcement contains summary information only. The complete job description may be obtained from the Human Resources Division.
Closing Date/Time: 2/10/2022 11:00 PM Pacific

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