Administrative Clerk – Senior
Placer County is comprised of over 1,400 square miles of beautiful and diverse geography, ranging from the residential and commercial areas of South Placer, through the historic foothill areas of Auburn, Foresthill, and Colfax, and to the County's jewel of the North Lake Tahoe basin. Placer is a great place to live, work, play, and learn! For more information about Placer County, please visit www.placer.ca.gov .
The eligible list resulting from this recruitment may be used to fill future extra-help and/or permanent vacancies as they arise.
Temporary/Extra-help assignments are limited to 28 hours per week with a cap of 999 hours (or 960 hours for CalPERS retired annuitants) in a fiscal year and are not eligible for benefits.Extra-help appointments made from this eligible list may transition to permanent status, should vacancies arise.
This classification is scheduled to receive general wage increases of 4% in July 2023 and 4% in July 2024.
Placer County offers a comprehensive benefits package to employees, including:
- Holidays: 14 paid holidays per year, 2 of which are floating holidays*
- Vacation leave: 10 days/year with ability to accrue 25 days/year
- Sick leave: 12 days/year*
- Cafeteria plan: 6% of employee's salary will be contributed towards employee to use towards 401(k), dependent care, medical co-insurance, or cash
- Medical, dental, and vision insurance available for employees and dependents
- $50,000 life insurance policy at no cost to employee
- CalPERS retirement plans
- Retiree medical insurance
- Deferred compensation
- Education allowance: up to $1,200 per year
- Bilingual incentive: incumbents may be eligible for bilingual incentive pay depending upon operational needs and certification of proficiency.
*Amounts will be prorated for part-time employees and employees hired after the first of the year.
The information above represents benefits currently available to permanent Placer County employees and may be subject to change. Applicants should inquire about the most current benefit package during hiring interviews or by contacting the Human Resources Department. For a detailed listing of benefits, please click here to view General benefits .
For more information regarding the benefits Placer County has to offer, please visit Placer County's Human Resources website.
To perform a variety of the more specialized and responsible administrative, clerical, and document processing functions for an assigned program or project.
This is the advanced journey level class in the Administrative Clerk series. Positions at this level are distinguished from other classes within the series by the level of responsibility assigned, the complexity of duties assigned, independence of action taken, and by the nature of the public contact made. Employees perform the most difficult and responsible types of duties assigned to classes within this series including performing administrative clerical duties which require specialized knowledge related to area of assignment or providing technical and functional supervision over assigned clerical staff. Employees at this level are required to be fully trained in all procedures related to assigned area of responsibility.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from management professional or supervisory personnel, and may receive technical and functional supervision from higher level clerical staff.
May exercise technical and functional supervision over clerical personnel.
EXAMPLES OF ESSENTIAL DUTIES
Duties may include, but are not limited to, the following:
- Relieve supervisor or other department staff of administrative support service functions; utilize independent judgment and initiative.
- Act as interdepartmental liaison relating to administrative or project support functions for the office and for compliance with County regulations and practices relating to those functions.
- Perform complex administrative clerical duties related to a programmatic area of assignment.
- Conduct field site visits as necessary.
- Perform full time data entry of complex department documents including preparation, formatting and proofreading.
- Interpret, apply and explain policies and procedures related to area of assignment; respond to individuals requesting services related to area of assignment.
- Prepare correspondence and supporting documentation relating to area of assignment; maintain accurate records and files of program activities.
- Respond to public inquires, both on the telephone and in person, and refer to appropriate staff member for more complex information as appropriate; exhibit familiarity with functions of the County.
- Act as information source to inquiries not requiring the supervisor's attention and otherwise assist in representing the department by telephone and in person; compose correspondence as required.
- Collect information from a variety of documents pertinent to assigned department or functional area of responsibility; compile data for reports; prepare routine reports as required.
- Maintain and monitor records and files; follow up on due dates; perform other monitoring functions to ensure timely completion of work.
- Assist in preparation of a program budget and track expenditures during the year.
- May perform secretarial duties as necessary; type, proofread and edit correspondence, reports, proposals and contracts.
- Build and maintain positive working relationships with co-workers, other County employees and the public using principles of good customer service.
- Perform related duties as assigned.
Experience and Training
Any combination of experience and training that would likely provide the required knowledge and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience: Three years of increasingly responsible clerical experience.
Training: Equivalent to the completion of the twelfth grade.
Required License or Certificate:
May need to possess a valid driver's license as required by the position. Proof of adequate vehicle insurance and medical clearance may also be required.
KNOWLEDGE, SKILLS, AND ABILITIES
- English usage, spelling, grammar, and punctuation.
- Filing and record keeping systems
- Basic mathematical calculations.
- Personal computer and office equipment necessary for successful job performance.
- Business letter and report writing.
- On a continuous basis, sit at a desk and/or stand at counter for long periods of time. Intermittently twist and reach office equipment; write and use keyboard to communicate through written means; run errands; lift light weight.
- Mentally analyze assignments received, differentiate between two or three sets of information, identify and interpret general department information, know, observe, problem solve, remember, understand, explain, and count.
- Understand the organization and operations of the County and of outside agencies as necessary to assume assigned responsibilities.
- Organize duties and determine priorities in order to meet assigned deadlines.
- Interpret, explain and apply operating policies, rules and procedures of assigned function.
- Establish and maintain basic financial records; perform mathematical calculations.
- Assign and review the work of others.
- Compile and maintain extensive records and files.
- Type at a speed of 45 words per minute.
- Operate a variety of office machines and computer equipment.
- Establish and maintain effective working relationships with those contacted in the course of work.
- Work with various cultural and ethnic groups in a tactful and effective manner.
- Communicate clearly and concisely, both orally and in writing.
Written Examination (100%)
After the posted filing deadline, qualified candidates will receive a notification via email when the examination is available. The online examination may include multiple choice, true/false, fill-in, matching, and/or essay type questions directly related to the required knowledge and abilities for this classification.
Note: Candidates will have approximately three (3) calendar days from the date of notification to complete the online examination. Only one attempt will be permitted.
CONDITION OF EMPLOYMENT
Prior to the date of hire, applicants must undergo a fingerprint test by the Department of Justice, pass a medical examination (which may include a drug screening and possibly a psychological evaluation), sign a constitutional oath, and submit proof of U.S. citizenship or legal right to remain and work in the U.S. For some positions, applicants may also be required to submit proof of age, undergo a background investigation (which may include a voice stress analysis and/or a polygraph), and/or be bonded. Additionally, positions in law enforcement classifications and those supporting law enforcement functions will be required to complete a conviction history questionnaire prior to or during the interview process. Applicants for positions with access to Medi-Cal billing software or who are licensed providers must clear the Federal Exclusion List, credentialing, and social security verification. Failure to clear these requirements may result in an employment offer being withdrawn.
The eligible list resulting from this recruitment may be certified as a substitute list for a substantially similar classification. For this purpose, a substantially similar classification is one at a lower level in the same classification (example: entry level vs. journey level) and/or a similar classification (similar work performed, similar training and experience qualifications required). If you are contacted for an interview by a County department, you will be informed of the classification and other relevant information. If you choose not to interview for a substantially similar classification, you will remain on the eligible list for which you originally applied.
EMPLOYEES OF OTHER PUBLIC AGENCIES
Placer County offers an expedited process for qualifying certain applicants for interviews. Candidates currently employed, or employed within the last year, by a public agency operating under a personnel civil service or merit system may be eligible to be placed on a Public Agency Eligible List and certified as eligible for appointment to a similar job assignment without going through the examination process. For more information on the Public Agency Eligible List, to download forms, or to apply, please click here .
EQUAL OPPORTUNITY EMPLOYER
Thank you for your interest in employment with Placer County.Placer County is an equal opportunity employer and is committed to an active nondiscrimination program.It is the stated policy of Placer County that harassment, discrimination, and retaliation are prohibited and that all employees, applicants, agents, contractors, and interns/volunteers shall receive equal consideration and treatment.All terms and conditions of employment, including but not limited to recruitment, hiring, transfer, and promotion will be based on the qualifications of the individual for the positions being filled regardless of gender (including gender identity and expression), sexual orientation, race (including traits historically associated with race, including, but not limited to, hair texture and protective hairstyles such as braids, locks, and twists), color, ancestry, religion (including creed and belief), national origin, citizenship, physical disability (including HIV and AIDS), mental disability, medical condition (including cancer or genetic characteristics/information), age (40 or over), marital status, military and/or veteran status, sex (including parental status, pregnancy, childbirth, breastfeeding, and related medical conditions), reproductive health decision making, political orientation, or any other classification protected by federal, state, or local law. Please contact theHuman ResourcesDepartment at least 5 working days before a scheduled examination if you require accommodation in the examination process. Medical disability verification may be required prior to accommodation.
Tentative Recruitment Timeline:
Week of 6/5/2023 Minimum Qualifications Screening
Week of 6/19/2023 Online Examination
Week of 6/26/2023 Eligible List Established
For questions regarding this recruitment, please contact Jennifer Tucker, Administrative Technician, at JMTucker@placer.ca.gov or (530) 886-4667.
Closing Date/Time: 6/8/2023 5:00:00 PM