COURT RECORDS SYSTEM CLERK I, SHERIFF

LOS ANGELES COUNTY
Published
November 20, 2022
Location
Los Angeles, CA
Job Type
 

Description

FIRST DAY OF FILING :
November 21, 2022 at 8:00 A.M. (PT)

THE FILING PERIOD MAY BE SUSPENDED AT ANY TIME WITHOUT PRIOR NOTICE. THIS EXAMINATION MAY REOPEN AS THE NEEDS OF THE SERVICE REQUIRE.

NO APPLICATIONS WILL BE ACCEPTED OUTSIDE OF THE OFFICIAL APPLICATION FILING PERIOD, NO EXCEPTIONS.

EXAM NUMBER:

J2238H

REPOSTING INFORMATION:

THIS ANNOUNCEMENT IS BEING REPOSTED TO REOPEN THE FILING PERIOD, UPDATE THE SALARY INFORMATION SECTION, THE PHYSICAL CLASS INFORMATION SECTION, THE ADDITIONAL INFORMATION SECTION, THE APPPLICATION AND FILING INFORMATION SECTION, THE IMPORTANT NOTES SECTION, AND SUPPLEMENTAL QUESTIONNAIRE.

TYPE OF RECRUITMENT:
OPEN COMPETITIVE JOB OPPORTUNITY

DEFINITION
Receives instruction and training, and gains experience in the performance of a full range of specialized clerical and data entry functions within the Court Services Division of the Sheriff's Department.

CLASSIFICATION STANDARDS
Positions allocable to this paired, entry-level Court Records System clerical class receive close administrative and technical supervision from a Supervising Court Records System Clerk, Sheriff. Incumbents receive instruction, training, and experience assisting higher-level clerical staff in the following in order to qualify for promotion to the journey-level class of Court Records System Clerk II: processing a variety of legal documents pertaining to court instructions, court appearances, production of records, payment of monies, surrendering of property, seizure of goods and/or other orders mandated by the Courts of California. Commensurate with the concept of paired classes, incumbents in the Court Records System Clerk I, Sheriff classification is expected to gain the appropriate experience, based on instruction and training, to promote to the journey-level Court Records System Clerk II, Sheriff following the one-year training period
Essential Job Functions
Types and processes court orders, minute orders, petitions, and other legal documents.

Searches for and abstracts technical data and explanations of laws, policies and procedures.

Checks non-routine applications, collects variable fees, etc., and refers only unusual inquiries to immediate supervisor.

Checks documents for completeness, accuracy, and compliance with legal and other requirements.

Acts as receptionist or counter-clerk answering routine questions and clarifies information for the public, in person or by telephone.

Opens, sorts, initials, time stamps, and routes incoming mail.

Operates office machines/equipment such as computer that are incidental to the performance of other duties which include the typing of letters, reports, memoranda, and a variety of other documents from handwritten or other copy, and/or verbal instructions.

Searches records and files for data where judgment and discrimination are required in selecting or abstracting materials.

Inputs and retrieves information from a database.
Requirements
MINIMUM REQUIREMENTS

OPTION A: Two years of specialized office clerical experience in County service at the level of County of Los Angeles class of Intermediate Clerk or Intermediate Typist Clerk*.

OPTION B:Three years of office clerical experience.

TYPEWRITING SKILL
Ability to type at the rate of 30 net words per minute.

LICENSE
A valid California Class C Driver License or the ability to utilize an alternative method of transportation when needed to carry out job-related essential functions.

PHYSICAL CLASS
Physical Class II - Light: This class includes administrative and clerical positions requiring light physical effort that may include occasional light lifting to a 10 pound limit and some bending, stooping, or squatting. Considerable ambulation may be involved.

SPECIAL REQUIREMENT INFORMATION
*Experience at the level of County of Los Angeles' class of Intermediate Clerk is defined as performing specialized clerical duties. Experience at the level of County of Los Angeles' class of Intermediate Typist Clerk is defined as performing skilled typing work as well as performing specialized clerical duties.

SUPPLEMENTAL QUESTIONNAIRE
As part of this application process, applicants will be required to complete a supplemental questionnaire. The questionnaire contains a pre-investigative questionnaire which will be utilized as part of the background investigation process to ensure applicants meet the standards set forth by the Los Angeles County Sheriff's Department. Applicants who fail the pre-investigative questionnaire will be disqualified and will have to wait twelve (12) months from the date of the disqualification in order to reapply.
Additional Information
EXAMINATION CONTENT
This examination will consist of two (2) parts:

PART I
A computerized written test covering filing, checking for errors, vocabulary, spelling, reading comprehension, and written expression weighted 100%.

TRANSFER SCORES
Applicants that have taken any identical written test with the Sheriff's Department within the last 12 months will have their written test responses automatically transferred to this examination.

This examination may be used in the future for new examinations within the Sheriff's Department. Upon acceptance of your application, your test responses will be transferred to the new examination and you may not be allowed to retake any identical test for at least 12 months.

ONLY CANDIDATES WHO ACHIEVE A PASSING SCORE OF 70% OR HIGHER ON PART I WILL PROCEED TO PART II.

PART II
A qualifying performance typing test of 30 net words per minutes will be administered to candidates who have NOT held a typing position in the service of the County of Los Angeles.

Applicants who do not pass their performance typing test will be allowed one additional opportunity. You must keep your scheduled appointment. Applicants who fail to appear for the additional scheduled performance typing test will not be allowed to reschedule for a make-up test, and the original score will be the final typing score.

The following candidates are NOT required to take the County typing performance test:

Those candidates who currently hold or have held a typing position with the requisite words per minute in the service of the County of Los Angeles;

Those candidates who have taken and passed a Los Angeles County typing performance test at the required words per minute administered by a County Department. Applicants must attach a copy of their typing certificate to their application at the time of filing or or within fifteen (15) calendar days from the date of application filing.

CANDIDATES MUST ACHIEVE A PASSING SCORE OF 70% OR HIGHER ON THE EXAMINATION IN ORDER TO BE PLACED ON THE ELIGIBLE REGISTER.

THE WRITTEN AND PERFORMANCE TYPING TESTS ARE NOT REVIEWABLE BY CANDIDATES PER CIVIL SERVICE RULE 7.19.

TEST PREPARATION
Study guides and other test preparation resources are available to help candidates prepare for written employment tests. An interactive, Online Test Preparation System for taking practice tests may be accessed at the Department of Human Resources website at http://hr.lacounty.gov/. Please click on "Find a Job" and then "Job Search Toolkit." Test Preparation Information is located under the "Employment Test Assistance" section. While the guides will help in preparing for the test, we advise you to review all related materials that you deem necessary.

ELIGIBILITY INFORMATION The names of candidates receiving a passing grade in the examination will be placed on the eligible register in the order of their score group for a period of twelve (12) months from the date of promulgation. Applications will be processed on an as-received basis and promulgated to the eligible register accordingly.

NO PERSON MAY COMPETE IN THIS EXAMINATION MORE THAN ONCE EVERY TWELVE (12) MONTHS.

SPECIAL INFORMATION
SUCCESSFUL CANDIDATES MUST COMPLETE A THOROUGH BACKGROUND INVESTIGATION, INCLUDING FINGERPRINT SEARCH.
Examples of disqualifying factors include: Any felony convictions, job related misdemeanor convictions: certain serious traffic convictions or patterns of traffic violations (3 moving violations in one year; failure to appear; at fault accidents; suspended license; driving under the influence); poor credit history; poor employment history; substance abuse; anyone on probation.

ZERO TOLERANCE POLICY IF HIREDThe Los Angeles County Sheriff's Department (Department) has a "zero tolerance" policy for its employees for the following:

  • use of narcotics, controlled substances, and/or prescription drugs without a prescription.
  • use of marijuana with or without a prescription.

Any employee found in violation of this policy will be subject to discharge.

VACANCY INFORMATIONThe eligible register resulting from this examination will be used to fill vacancies within the Los Angeles County Sheriff's Department, Court Services Division, Civil Management Bureau.

AVAILABLE SHIFT: Day

APPLICATION AND FILING INFORMATION

APPLICATIONS MUST BE FILED ONLINE ONLY. APPLICATIONS SUBMITTED BY U.S. MAIL, FAX, OR IN PERSON WILL NOT BE ACCEPTED.

To ensure that your application has been successfully submitted, you must have received a confirmation email as verification.

All applicants are required to submit a Standard County of Los Angeles Employment application and supplemental questionnaire ONLINE only. Resumes cannot be accepted in lieu of applications, although resumes and supporting documents may be uploaded as attachments to the online application.

Fill out your application and supplemental questionnaire completely. Provide any relevant education, training, and experience in the spaces provided so we may evaluate your qualifications for the job. All information is subject to verification and applications may be rejected at any time during the selection process.

The acceptance of your application depends on whether you have clearly shown that you meet the MINIMUM REQUIREMENTS and you have completely filled out your application.

Apply online by clicking on the green "Apply" button at the top right of this posting. You can also track the status of your application using this website. Your application and supplemental questionnaire must be submitted electronically before 5:00 p.m., PT, on the last day of filing.

NO APPLICATIONS WILL BE ACCEPTED OUTSIDE OF THE OFFICIAL APPLICATION FILING PERIOD, NO EXCEPTIONS.

Plan to submit your online application well in advance of the 5:00 p.m. (PT) deadline as you may be required to verify your email address. This only needs to be done once per email address, and if you already have a job seeker account on www.governmentjobs.com/careers/lacounty, you can verify at any time by logging in and following the prompts. This is to enhance the security of your online application and to ensure you do not enter an incorrect email address.

IMPORTANT NOTES:

  • Please note that ALL information included in the application materials is subject to VERIFICATION at any point during the examination and hiring process, including after an appointment has been made.
  • FALSIFICATION of any information may result in DISQUALIFICATION or RESCISSION OF APPOINTMENT .
  • Utilizing VERBIAGE from Class Specification and Minimum Requirements serving as your description of duties WILL NOT be sufficient to demonstrate that you meet the requirements. Doing so may result in an INCOMPLETE APPLICATION and you may be DISQUALIFIED.

CORRESPONDENCE AND UPDATES WILL BE SENT VIA E-MAIL

  • All notices including invitation letters, result letters and notices of non-acceptance will be sent electronically to the email address provided on the application. It is important that you provide a valid email address. Please add vltinana@lasd.org as well as noreply@governmentjobs.com, and info@governmentjobs.com to your email address book and list of approved senders to prevent email notifications from being filtered as spam/junk/clutter mail. Please note, if you opt out of receiving emails, you can visit governmentjobs.com, log into your profile and check your inbox. The inbox retains a copy of all emails sent, for your records.

NOTE: Candidates who apply online must upload any required documents as attachments during application submission. If you are unable to attach required documents, you may fax the documents to (323) 415-2580 or email any outstanding required documents to sheriffexamsunit@lasd.org at the time of filing or within fifteen (15) calendar days from the date of application filing. Failure to provide the required documentation will result in application rejection. Please include your Name, the Exam Number, and the Exam Title on the faxed documents.

COVID-19 VACCINATION:
All County workforce members must be fully vaccinated against COVID-19 as a condition of employment. Successful candidates for this position will be required to submit proof of vaccination against COVID-19 or request an exemption for qualifying medical or religious reasons during the onboarding process. Candidates should not present proof of vaccination until instructed to do so by the hiring department.

SOCIAL SECURITY NUMBER:
Please include your Social Security Number for record control purposes. Federal law requires that all employed persons have a Social Security Number.

NO SHARING OF USER ID AND PASSWORD:
All applicants must file their application online using their own user ID and password. Using a family member or friend's user ID and password may erase a candidate's original application record.

California Relay Services Phone: (800) 735-2922
ADA Coordinator Phone: (213) 229-1621
Teletype Phone: (213) 626-0251
Department Contact Name: Professional Examinations Unit
Department Contact Phone: (323) 526-5611
Department Contact Email: sheriffexamsunit@lasd.org

For more information on Employment Information, click on the link below. http://file.lacounty.gov/SDSInter/dhr/247636_EmploymentInformation.pdf
Closing Date/Time: Continuous

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