DIRECTOR OF BUSINESS SERVICES (Open Competitive)
Under the direction of the Assistant Superintendent-Business Services, plan, organize, control and direct payroll, benefits, budget, position control, purchasing, warehouse, graphics and accounting related activities; prepare financial and budget reports required by the State, administration, federal agencies and the Board; direct District school site and department budgets; supervise and evaluate the performance of assigned personnel.
Plan, organize, control and direct budget and accounting related activities; develop and implement budget guidelines, timelines, policies and procedures; ensure functions comply with Board policy and procedures, Education Code, union contracts and labor codes; analyze and review budgetary and financial data; develop intermediate and long-range income and expenditure projections; monitor, control and authorize expenditures in accordance with established limitations
Develop and control the District's budget in collaboration with the assistant superintendent; coordinate preparation and management of Local Control Accountability Plan (LCAP) budgets and categorical budgets with program managers and school sites; work with other administrators on the review of charter budgets; direct and monitor District budget management activities; provide financial management for District funds
Collaborate with administrators on budget and financial reporting and internal control applications
Plan, organize and implement long and short-term programs and activities designed to enhance assigned budgets and financial and accounting activities; develop, implement and monitor accounting systems for a variety of financial functions; coordinate and provide requested information for required audits
Supervise and evaluate the performance of assigned staff; interview and select employees and recommend transfers, reassignment, termination and disciplinary actions; provide or coordinate staff budget and financial training; process formal and informal grievances and advise staff on matters related to performance and work interaction
Perform research and direct the preparation and maintenance of a variety of financial and statistical reports, records and files related to assigned activities and required by the state, administration, federal agencies and the Board; complete annual budget and interim financial reports and required county forms
Provide technical expertise, information and assistance to the assistant superintendent, site staff and others regarding assigned budgets, local school accounting and related programs; assist in the formulation and development of policies, procedures and programs to ensure an economical, safe and efficient work environment; advise the administrator of unusual trends or problems and recommend appropriate corrective action; assist principals and program directors/managers in computing budget costs of salary and benefits as needed
Plan, organize, control and direct the purchasing functions of the District; assure services are provided in a cost-efficient, legal and timely manner; develop and implement procurement policies and procedures in accordance with state, federal and school district laws and regulations
Direct and oversee the processing of requisitions for adequate data and authorization; determine cost-effective purchases and examine and approve purchase orders for district supplies and equipment
Direct, develop and evaluate bid specifications, contracts and leases; coordinate evaluation of vendor bids, and oversee the preparation of Board agenda items for recommended vendor awards
Direct and oversee the District's position control system; analyze position control system data to ensure accuracy and coordinate with human resources and payroll staff to resolve errors and discrepancies; oversee the testing of scenarios in the position control system for possible changes to maximize efficiencies; direct and oversee position control system updates, and modifications
Review budget expenditures for assigned programs and inform administrators and program managers of spending levels and budget activity; oversee and approve program funding transfers as assigned; review budget reports to ensure accurate reflection of position information and changes in position data
Produce and compile analysis and reports for negotiation purposes; serve on the District Collective Bargaining Team
Plan, organize and implement long and short-term programs and activities designed to enhance assigned budgets, accounting systems and programs
Communicate with other administrators, personnel, outside organizations and the community to coordinate activities and programs, resolve issues and conflicts and exchange information; consult with other departments to enhance budget control and forecasting capabilities
Participate in auditing activities with District external auditors; work with auditors on specific audit findings and obtain details of exceptions; recommend corrective action to implement and meet audit requirements; coordinate with District auditors and administrators on new procedures and policies to assure compliance; conduct student body account site audits
Collaborate with the County Office and software applications vendor regarding system problems and system upgrade implementation
Perform other activities in support of the Department including closing books at year end, reviewing and approving grant claims reports, reviewing petty cash disbursements, reconciling fixed asset with the general ledger, posting inter-fund transfers for indirect and temporary cash borrowing, and other activities as directed
Operate a computer and other office equipment as assigned; drive a vehicle to various sites to conduct work
Attend and conduct a variety of meetings as assigned; plan and conduct workshops for District employees related to budgets, student body accounting and related software applications
Perform related duties as assigned
KNOWLEDGE AND ABILITIES:
Planning, organization and implementation of District budgets
California School Accounting procedures and account code structure, and its purpose and meaning of each segment/coding
Budget administration, preparation and control
Financial analysis and projection techniques and methods
Generally accepted accounting and auditing principles, practices and procedures
Accounting, budget and business functions
Financial and statistical record-keeping techniques
Oral and written communication skills
Principles and practices of administration, supervision and training
Applicable laws, codes, regulations, policies and procedures
Interpersonal skills using tact, patience and courtesy
Operation of a computer and assigned software
Plan, organize, control and direct payroll, budget and accounting related activities
Supervise the performance of assigned personnel
Prepare financial and budget reports required by the state, administration, federal agencies and the Board
Analyze financial data and prepare forecasts and recommendations
Communicate effectively both orally and in writing
Interpret, apply and explain rules, regulations, policies and procedures
Establish and maintain cooperative and effective working relationships with others
Operate a computer and assigned office equipment
Analyze situations accurately and adopt an effective course of action
Meet schedules and timelines
Work independently with little direction
Plan and organize work
Direct the maintenance of a variety of reports and files related to assigned activities
Education & Experience Requirements:
Any combination equivalent to: bachelor's degree in business, economics, accounting, finance or related field and five years increasingly responsible experience in the administration of budgets or professional accounting activities.
LICENSES AND OTHER REQUIREMENTS:
Valid California driver's license.
Driving a vehicle to conduct work.
Hearing and speaking to exchange information and make presentations.
Dexterity of hands and fingers to operate a computer keyboard.
Seeing to read a variety of materials.
The examination process for this recruitment may be comprised of one or any combination of the following: screening of the applicant's training, background, and experience; scored evaluation of responses on a supplemental application; written examination(s); qualifications appraisal oral examination; performance examination; or technical oral examination, scored on a job-related basis. Only the most highly qualified candidates will be invited to continue in the examination process. Successful candidates who pass all parts of the examination process will be placed on the eligibility list in order of their relative merit as determined by these competitive examinations.
The examination process for this recruitment may be comprised of one or any combination of the following: screening of the applicant's training, background, and experience; scored evaluation of responses on a supplemental application; written examination(s); qualifications appraisal oral examination; performance examination; or technical oral examination, scored on a job-related basis. Only the most highly qualified candidates will be invited to continue in the examination process. Successful candidates who pass all parts of the examination process will be placed on an unranked eligibility list.
For applicants invited to advance in this recruitment, the exam and interview dates are as follows:
Technical Oral Board Examination - To Be Determined
General Fitness (Stakeholders) Oral Board Examination - To Be Determined
Exam Locations will be announced in the invite email.
Dates are tentative, but it is highly recommended that you plan your calendar accordingly. No Make-up dates will be offered.
OTHER IMPORTANT INFORMATION: The duration of the eligibility list is one (1) year unless the list is exhausted or extended by the Personnel Commission. Eligibility lists established from this recruitment will be used for full-time, part-time and limited term positions.
New employees to the district are placed typically on the first step of the salary schedule. The maximum salary is reached after 6 years of employment
Exceptional benefits, holiday and vacation leaves can be viewed in the San Lorenzo Management Association (SLMA) details on the Human Resources webpages.
Mon. 01/17/22 4:30 PM Pacific Time