Executive Assistant

Discovery Inc
Published
September 4, 2021
Location
Los Angeles, CA
Job Type
 

Description

Discovery Inc

Location: Los Angeles, California, United States,
Req ID: 24262

Overview

The Factual Brands (Discovery, Animal Planet, and Science) are looking for an Executive Assistant to o versee and manage the offices of the marketing team's executives to include coordination of department administrative support. We are looking for a hardworking, enthusiastic, and organized candidate that enjoys working with a high energy and creative team. This role will report directly to the Senior Vice President of Marketing.

Responsibilities

  • Answer, screen, route, take messages, respond to internal and external inquiries, and provide routine information within the scope of authority.
  • Schedule, organize, and coordinate meetings and pitches (sometimes across multiple time zones), including travel, transportation and hotel arrangements, coordination, preparation, and distribution of materials, agendas, and notes, handouts.
  • Type and compose letters, forms, procedures, contracts, proposals, and other documents and correspondence, as appropriate.
  • Arrange travel itineraries and prepare travel and expense reports, purchase orders, apply for visas, arrange global entry and check request
  • Monitor monthly expenses, reconcile budget, and refer discrepancies for resolution.
  • Schedule executive's appointments, maintain and update supervisor's daily calendar.
  • Coordinating with other departmental executive and administrative assistants to provide support for the entire department.
  • Suggest and help prepare agendas, presentations, and materials for staff meetings and team events.
  • Assist with project management, including follow-up and reminders to appropriate participants.
  • Other duties as assigned.
  • Qualifications

    • Bachelor's degree in a related field of study or an equivalent combination of skills, training, and experience is preferred.
    • Three to five years' administrative experience.
    • Strong familiarity with digital tools and mobile devices
    • Must be proficient in Windows/Mac, Notes, Calendar, Word, Excel, Access, PowerPoint, and database management.
    • Tech-savvy with proficiency in Google suite apps, high degree of comfort in learning and working with online tools and applications, and a strong sense of how cloud-based document and database systems are used in a modern business environment.
    • Candidate must be articulate, detail-oriented, and have strong follow up, organizational and administrative management skills.
    • Positive attitude and proactive willingness to add value to team projects.
    • Ability to be flexible and adapt to shifting priorities while reaching goals.
    • Candidate must also demonstrate initiative, resourcefulness, and an ability to manage multiple assignments under tight deadlines.
    • Strong interpersonal, written, and oral communication skills required.
    • Ability to initiate and follow-through on tasks independently - strong self-starter who will take charge and provide support to executives in an efficient manner.
    • Ability to multitask, assess priorities and maintain composure and diplomacy at all times.
    • Discovery experience a significant plus - knowledge of internal company processes and departments a key attribute.
    • Must have the legal right to work in the United States.

    PI146113001

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