HR Program Manager – Benefits

City of Vallejo
Published
July 13, 2022
Location
Vallejo, CA
Job Type
 

Description

Description
PLEASE READ THIS BULLETIN IN ITS ENTIRETY

The City of Vallejo Human Resources Department is seeking an experienced public sector human resources professional to fill one full-time Human Resources Program Manager vacancy.

THE CITY OF VALLEJO
The City of Vallejo is located in Solano County and has a population of approximately 121,000 residents. Vallejo is a rapidly changing, highly diverse community located midway between the cities of San Francisco and Sacramento. It is a friendly, active waterfront community that attracts innovative, hardworking people and takes great pride in its 148-year history and maritime heritage. Residents of Vallejo are situated to take advantage of the best of what the area has to offer. Golf, museums, performing arts, boutique shopping, brewpubs and a wide selection of restaurants are all available in Vallejo. Residents and visitors alike enjoy Vallejo's delightful historical downtown area, weekly downtown farmer's market, and beautifully restored Victorian homes and business facades. Vallejo is also home to Six Flags Discovery Kingdom, one of America's only combination wildlife, oceanarium and theme parks.

THE DEPARTMENT
"When government has the right people, and the right system, and the right intentions, many good things are possible. The trick is knowing which ones they are." - Alan Ehrenhalt

The Human Resources Department is a collaborative partner, providing a full-range of services to all City departments and employees. Human Resources recruits, retains and develops a highly qualified, diverse work force. The City of Vallejo is an equal opportunity employer of over 600 individuals, dedicated to providing excellent service to the citizens of Vallejo.

THE POSITION
This recruitment is being conducted to fill one full-time vacancy. The list established by this recruitment may be used to fill future full-time, part-time, limited term, and temporary vacancies for up to one year.

DEFINITION

To manage and direct a division and/or assist the Human Resources Director in managing the day to day functions of the Human Resources Department; performs highly complex managerial and professional level work in the implementation of the Human Resources Department goals and objectives; performs related work as directed.

SUPERVISION RECEIVED AND EXERCISED

Receives general direction from the Human Resources Director.

Supervises professional, technical and support staff assigned to the division.
Examples of Duties
EXAMPLES OF IMPORTANT RESPONSIBILITIES AND DUTIES -Important responsibilities and duties may include, but are not limited to the following:

This position may be assigned to oversee all day to day Human Resource functions including but not limited to assisting with Labor and Employee Relations, and managing the Training Program. Additionally, when assigned in this capacity, this position will be expected to carry out the functions in both divisions listed below while managing the customer service levels of the Human Resources Department. Acts in the absence of the Human Resources Director.

When assigned to the Employment Services Division

  • Manages, directs and conducts the recruitment, testing and certification program for the city; reviews and approves recruitment and examination plans for open and promotional recruitments using established guidelines and authorities; designs and implements appropriate internal procedures to assure that recruitment, testing and certification meet accepted standards; consults with staff in operating departments to determine staffing needs and develops appropriate plans to address those needs; develops and maintains the recruitment and testing schedule.
  • Periodically reviews and evaluates established recruitment and selection procedures and recommends and implements changes when required.
  • As directed, meets with employee organization representatives to review recruitment and selection procedures to ensure compliance with rules, labor agreements and other authorities; may be directed to "meet and confer" regarding methods of testing and assessment and related matters with representatives of employee organizations.
  • Manages, directs conducts classification and compensations studies; reviews position description questionnaires, conducts or supervises desk audits; analyzes and recommends new job classifications, amendments to existing job specifications, the reclassification of positions from one class to another; conducts salary surveys using appropriate methodologies in order to make recommendations for assigning classes to pay ranges.
  • Conducts special projects as assigned by the Human Resources Director.
  • Explores the application of new human resource technologies to the division's function and programs and recommends the acquisition of technologies when appropriate.
  • Prepares complex written reports; makes presentations to the Civil Service Commission and City Council as required.
  • Participates in the formation of division goals and objectives; develops benchmarks for measuring the effectiveness and performance of the division's functions.
  • Prepares the division's annual operating budget; monitors expenditures to ensure that the division operates within the allocated budget.
  • Acts as an internal consultant in working with departments in solving a broad array of human resource problems and issues.

When Assigned to Employee Services:

  • Manages, directs and conducts the organizational development and training program for the city; assess training needs and in consultation with operating departments, develops programs to enhance the skill and performance level of employees.
  • Manages, directs and conducts the city's performance management program; trains and educates managers, supervisors and employees in conducting performance reviews; consults with managers, supervisors and employees in developing plans for resolving employee performance issues.
  • Manages and directs the city's employee benefits program including leave management programs; negotiates with insurance carriers on rates and coverages; works with insurance brokers to obtain the best rates and coverages for a variety of products; monitors industry trends and recommends strategies to the Human Resources Director dealing with cost and quality.
  • Manages and directs the processing of personnel transactions including additions changes and deletions to the information management system; coordinates the processing of personnel transactions with the Finance Department to ensure timely processing and implementation of additions, changes and deletions; oversees the enrollment process into the employee benefit program; directs the new employee orientation program; directs the maintenance of the city's personnel files and related records.
  • Acts as an internal consultant in working with departments in solving a broad array of human resource problems and issues.
  • Conducts investigations into discrimination complaints and makes recommendations for resolving complaints; coordinates city response to state and federal enforcement agencies when required.
  • Directs the preparation of the city's annual staffing budget; coordinates with the Finance Department to ensure timely and accurate data.
  • Conducts special projects as assigned by the Human Resources Director.
  • Participates in the formation of division goals and objectives; develops benchmarks for measuring the effectiveness and performance of the division's functions.
  • Prepares the division's annual operating budget; monitors expenditures to ensure that the division operates within the allocated budget.
  • Prepares complex written reports; makes presentations to the City Council and other Boards or Commissions when directed.

Typical Qualifications
When Assigned to the overall Human Resources Function

Includes, but not limited to all of the knowledge and abilities listed in both divisions below.

When Assigned To Employment Services Division

Knowledge of:

The principles, practices and techniques of personnel assessment and employment testing including, but not limited to the Uniform Guidelines on Employee Selection Procedures; the Standards for Educational and Psychological Testing and other authorities.

The principles, practices and techniques of position classification and compensation management.

The principles, practices and techniques and requirement of the Meyers-Millians-Brown Act as it pertains to scope of bargaining.

Principles, practice and techniques of program analysis.

Pertinent Federal, State and local laws, codes and regulations dealing with the employment process.

Ability to:

Resolve complex personnel management issues in a constructive manner.

Plan, direct and supervise the work of professional, technical and support staff; develop work plans and monitor job performance; conduct performance reviews.

Prepare complex written reports in a clear and precise manner.

Analyze data and develop appropriate conclusions.

Make public presentations before city boards, commissions and other authorities.

Maintain cooperative and constructive relationships with the position's stakeholders.

Apply rules, regulations, labor agreements, state and federal laws to complex personnel management problems.

Use a variety of computer applications to manage information.

When assigned to Employee Services Division:

Knowledge of:

The principles, practices and techniques of organizational development and employee training and development.

The principles, practices and techniques of employee benefit management.

The principles, practices and techniques of employee benefit management.

The principles, practices and techniques of employee evaluation and performance management programs and employee counseling.

Federal, State and local laws, rules and regulations pertaining to the functional area of assignment.

Ability to:

Resolve complex personnel management issues in a constructive manner.

Plan, direct and supervise the work of professional, technical and support staff; develop work plans and monitor job performance; conduct performance reviews.

Prepare complex written reports in a clear and precise manner.

Analyze date and develop appropriate conclusions.

Make public presentations before city boards, commissions and other authorities.

Maintain cooperative and constructive relationships with the position's stakeholders.

Apply rules, regulations, labor agreements, state and federal laws to complex personnel management problems.

Use a variety of computer applications to manage information.

Experience:
Five years of progressively responsible human resources management experience preferably in a public agency.

Education:
Possession of a bachelor's degree from an accredited college or university with major course work in human resources, public or business administration or a related field.
Closing Date/Time: 8/1/2022 5:00 PM Pacific

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