Management Analyst-Budget

City of Santa Clara, CA
November 21, 2020
Santa Clara, CA
Job Type



Final Filing Date: 4:00 p.m. on Friday, December 4, 2020

To receive consideration in the screening process, candidates must submit :

1) Completed City Application, 2) Current Resume, 3) Cover Letter and 4) Completed Supplemental Questions no later than the final filing date. Incomplete applications will not be accepted.

The Finance Department is recruiting for two Management Analyst vacancies in the Budget Division. The ideal candidate will have a high level of technical expertise and experience with complex financial analysis and budgeting as well as excellent interpersonal and communication skills. The incumbent may be required to supervise or act as a lead to staff. A strong attention to detail and deadlines is a must.

This is a professional staff position in the unclassified service responsible for assembling, analyzing and interpreting data and preparing correspondence and reports with recommendations to management on varied, difficult and complex issues with a certain level of expertise in the assigned area. Incumbents in this position will have considerable independence in making judgment related to their assignments and must handle situations with great sensitivity, tact and diplomacy. May supervise or act as lead worker to staff involved in management activities.

As a member of the City's unclassified service, this is an "at-will" position. The incumbent serves at the discretion of the City Manager. An incumbent in this classification: demonstrates strong ethical, professional, and service-oriented leadership and interpersonal skills; sets a good example; and correctly applies the tenets of the City's Code of Ethics and Values.
Meeting the minimum qualifications does not guarantee proceeding in the process. Only the most qualified candidates who demonstrate the best combination of qualifications in relation to the requirements and duties of the position will be invited to interview.

Typical Duties

Specific job duties of this position may vary widely depending on the departmental location of the position. Duties may include, but are not limited to the following.
With general direction:
• Perform management and operation reviews of organizations, both public, private and non-profit, departments, programs, functions, and systems;
• Review and analyze policies and procedures to determine efficiency and effectiveness, both financially and operationally;
• Collaboratively work with representatives of other departments or organizations in conducting studies and be able to apply comparative and best practices data to benchmark activities;
• Conduct statistical analyses and apply information technology applications, spreadsheets and databases, to analyze and evaluate data;
• Propose reasonable conclusions, effective solutions and potential options;
• Recommend modifications to existing policy, procedures and/or processes;
• Write complete, concise reports designed to effect improvements and/or implement solutions;
• Present report contents and provides constructive feedback to departments, organizations, functions impacted by the report;
• Investigate, research and respond to assigned complaints, issues or concerns raised by the public or employees, and propose responses and/or resolutions for review and acceptance by City Manager or senior management;
• Perform monitoring, review and analysis of procedures, plans, processes, guidelines, and instructions to ensure compliance with departmental policies;
• Establish, coordinate and monitor the administration of and follow-up on training opportunities, both in-house and external, contractor agreements and equipment and real property leases;
• Serve as staff liaison, as assigned, to City Commissions and/or committees;
• Maintain, as directed, relations with governmental jurisdictions, organizations, associations and other external groups, making personal appearances as necessary;
• Coordinate the review and analysis of State and Federal legislation;
• Assist in the preparation, submittal and administration of the annual department budget;
• Organize, coordinate and supervise, as assigned, special City wide events and the City wide volunteer program;
• Supervise or act as lead employee to staff involved in any of the assignments; and
• Perform other work as assigned.

Minimum Qualifications

• Graduation from an accredited college or university with a bachelor's degree in Public Administration, Business Administration or closely related field; and
• One year of responsible professional journey-level experience in public administration which may include systems and procedures, budget, fiscal program and project coordination, or human resources programs.

Desirable Qualifications
A Master's degree in Public or Business Administration or closely related field is desirable.

Possession of an appropriate, valid California Class C driver's license is required at time of appointment and for duration of employment.

• Prior to hire, candidates will be required to successfully pass a pre-employment background check, which may include employment verification, a DMV record check, a criminal history check, credit check and Department of Justice (DOJ) and Federal Bureau of Investigation (FBI) fingerprinting. Any information obtained will be used to determine eligibility for employment in accordance with the law. A conviction will not necessarily disqualify an applicant from appointment, however failure to disclose a conviction when required will result in disqualification from the recruitment process.

Must be able to perform all of the essential functions of the job assignment.
Federal law requires all employees to provide verification of their eligibility to work in this country. The City will not sponsor, represent or sign any documents related to visa applications/transfers for H1-B or any other type of visa which requires an employer application.

Knowledge, Skills, and Abilities

Knowledge of:
• Area of assignment;
• Major principles, practices, methods and techniques of administration relating to at least one of the following: general management, budgeting, human resources, or financial;
• Principles and techniques of narrative report writing;
• Analysis of statistical data;
• Project and workload planning; and
• Environmental and office safety practices, procedures and standards, e.g. OSHA, Federal, State and local rules and regulations.
Ability to:
• Organize, analyze and evaluate tangible and intangible data soundly and impersonally;
• Make recommendations on difficult issues;
• Conduct independent, original research based on sound analysis and leading to appropriate recommendations to resolve specific issues, complaints or problems involving individuals or organizational units;
• Present statistical and narrative reports or correspondence including recommendations clearly, concisely, logically, accurately and convincingly in oral and written form;
• Speak effectively before groups;
• Establish and maintain tactful and constructive relationships by collaborating with City employees including elected and senior officials and managers, the general public, and other governmental representatives;
• Work effectively and coordinate multiple projects and complex tasks simultaneously in time-sensitive situations and meet deadlines;
• Understand, interpret, and apply rules, standards, or procedures and persuade others to accept or adopt recommendations;
• Formulate reasonable and effective conclusions;
• Conduct thorough investigations, determine methodologies and obtain basic data necessary to evaluate solutions to complex problems and issues with multiple variables;
• Train, supervise, or evaluate assigned staff and their work; and
• Walk or stand for extended periods of time and bend, stoop, crawl, climb, and lift as necessary to perform assigned duties.

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