Office Coordinator (Administrative Support Coordinator I) REVISED (517413)

California State University, Chico
Published
September 10, 2022
Location
Chico, CA
Job Type
 

Description

Description:

Our Commitment to Equity, Diversity, and Inclusion:

California State University (CSU), Chico is a comprehensive and residential public university, holding Hispanic-Serving Institution (HSI) designation. Chico State operates as part of the 23-campus CSU system, which educates the most ethnically, economically, and academically diverse student body in the nation. The University enrolls over 15,000 students, with over half identifying as first-generation college students.

Chico State is committed to recruiting outstanding candidates who reflect the intersectional identities of our student body. The ideal candidate will embrace our values predicated on the primacy of student success and the elimination of equity gaps, have demonstrated experience working with diverse populations, and will contribute to policies, programs, and practices that support an inclusive, accessible, and equitable learning and working environment. Black, Indigenous, People of Color, veterans, and those with diverse abilities are encouraged to apply.

Job/Department Summary:

Working independently, under general supervision, the Office Coordinator will coordinate and oversee administration functions for the Vice President's office, in addition to the offices of University Communications, Alumni and Parent Engagement. This position provides executive-level support to various administrators in addition to coordinating daily office operations; maintaining financial transaction processes and reconciling operating expense budgets for state and foundation accounts; facilitating attendance and payroll functions for the division and supporting development activities with donor engagement efforts.

Additional duties include conducting research, preparing statistical and financial reports and correspondence, composing donor correspondence, handling information requests, receiving visitors, arranging travel, managing administrator's calendars, coordinating meetings and managing events. Additionally, this position provides lead work direction and training to students. Incumbent is responsible for independently interpreting the unit's policies, procedures, and guidelines, and using judgment to apply campus and university policies, procedures, and guidelines, to coordinate the unit's administrative operations. This position is an integral part of the Office of the Vice President for University Advancement and the division.

Mandatory Vaccinations:

The CSU requires faculty, staff, and students who are accessing campus facilities to be fully immunized against COVID-19 or have received a medical or religious exemption. Selected candidates should be prepared to comply with this requirement.

Preferences:

Preference may be given to applicants with the following as they may be considered specialized skills:

  • Bilingual.
  • Experience arranging/coordinating events - using AdAstra or equivalent, contracting with caterers, florists, musicians, DJs, light and sound contractors, etc.
  • Experience processing payments, creating purchase requisitions, reviewing contracts, direct pays, foundation check requests, etc.

Required Education and Experience:

This position requires a fully functional knowledge of and skill in standard office procedures and practices, as well as an ability to understand and operate in a variety of organizational structures. These qualifications, and those listed above, would normally be obtained through completion of a high school program, technical/vocational program, or their equivalents combined with three years of related office work experience.

Time Base: Full-time

Pay Plan: 12/12

Work Schedule: Mon-Fri 8:00am-5:00pm

Salary and Benefits Information:

$3,505 - $5,508 per month / $42,060 - $66,096 annually (Initial placement within the salary range for new employees is contingent upon education and experience).

This position qualifies for benefits including tuition fee waiver (if eligible).

CSU, Chico offers a number of benefits to its employees (e.g., sick leave, vacation, health insurance). For more information please visit https://www.calstate.edu/csu-system/careers/benefits/Documents/employee-benefits-summary.pdf

Additional Information:

California State University, Chico, in accordance with CSU policy, requires that the successful candidate complete a background check (including a criminal records check, sexual offender registry check, and/or fingerprinting) prior to assuming this position. Failure to satisfactorily complete or pass the background check may impact the job offer or continued employment of current CSU employees who apply for posted positions identified as sensitive. This position is considered a sensitive position based on CSU guidelines.

The duties of this position will include participation in a decision that may have a material/financial benefit to the incumbent. Therefore, this is a "designated position" under the California State University's Conflict of Interest Code and the incumbent will be required to file a Form 700: Statement of Economic Interest and is subject to the regulations of the Fair Political Practices Commission. (Group/Category: Procurement Card Holder, 2) Note this designation is applicable only if Procurement Card is issued.

About Chico State:

Graduate and undergraduate programs boast high-quality research experiences, exceptional faculty mentoring, and civic and global engagement opportunities. The campus motto, "Today Decides Tomorrow," is brought to life by inclusive pedagogy, experiential learning, and co-curricular programming. The Chico Experience prepares students to be critical thinkers, engaged citizens, and inspired stewards of environmental, social, and economic resources. Together, they will become leaders solving the challenges of the 21st century.

The campus is located in Northern California, 90 minutes from the state capital, Sacramento, and a three-hour drive from the San Francisco Bay Area. Chico offers year-round natural beauty, outdoor leisure activities, and a thriving arts, music, and events scene. We acknowledge and are mindful that California State University, Chico stands on lands that were originally occupied by the first people of this area, the Mechoopda, and we recognize their distinctive spiritual relationship with this land and the waters that run through campus.

The University is an Equal Opportunity Employer and does not discriminate against persons on the basis of race, religion, color, ancestry, age, disability, genetic information, gender, gender identity, gender expression, marital status, medical condition, National origin, sex, sexual orientation, covered veteran status, or any other protected status.

Chico State is not a sponsoring agency for staff and management positions (i.e. H-1B Visas).

Open Until Filled (Review of Applications will begin 09/01/22. Applications received after that date may be considered.)

Closing Date/Time: Open until filled

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