PURCHASING AND CONTRACTS MANAGER

Published
February 22, 2021
Location
San Jose, CA
Job Type
 

Description

Description

Purchasing and Contracts Unit (Position Code 0752)

Overview:
Are you an experienced public sector procurement manager? Do you thrive in a fast-paced environment where priorities are constantly shifting and where the work is never boring? Do you have a track record of building positive, high-performing, customer service-driven teams? If so, check out Valley Water's Purchasing and Contracts Manager opening.

Valley Water is the water resource agency for Santa Clara County, supplying safe, clean water, providing flood protection, and serving as an environmental steward for healthy ecosystems. Valley Water serves approximately two million people in 15 cities and manages 10 dams and surface water reservoirs, three water treatment plants, a state-of-the-art water quality laboratory, 400 acres of groundwater recharge ponds, and 275 miles of streams.

The Purchasing and Contracts Manager oversees a team of approximately 20 staff and manages the procurement process, purchasing activities and consulting contracts. They manage the development and implementation of sourcing strategies, manage sourcing processes, and identify and achieve cost saving objectives. They oversee the establishment of highly complex and high dollar contracts for goods and general services; work with project managers to understand business needs; works with counsel to establish contract templates and revise policy and procedures related to procurement and surplus of goods; identify appropriate sourcing technologies; lead complex negotiations of contracts, and execute procurement processes while in compliance with internal and external laws, regulations, and policies.

Our ideal candidate is an experienced public sector procurement manager who's collaborative, a change agent, highly organized, and adept at juggling heavy workloads and multiple high priorities. They excel at working with internal stakeholders, driving toward solutions, and serving as a trusted advisor to business partners and staff. They are an exceptional people manager with a track record of building relationships, instilling passion and enthusiasm, and leading teams through change.

Key Responsibilities include, but are not limited to:

  • Manages, plans, and oversees the development and implementation of sourcing strategies, management of sourcing processes to include e-procurement solutions, and the identification and achievement of cost saving objectives.
  • Works with project managers to understand business needs, develops scopes of work and specifications, negotiates contracts, and monitors/enforces contractual performance.
  • Provides ongoing technical support, guidance, and training for department colleagues.
  • Leads in formulation of program policies, goals and procedures, identifies opportunities for improving service delivery methods and analyzes data and provides recommendations to management.

Ideal Candidate's Background Includes:
Applicants whose experience and background best match the ideal experience, knowledge, skills, abilities and education are considered ideal candidates for the position. To determine the top candidates, each applicant will be assessed based on the ideal candidate criteria listed below.

Ideal Experience:

  • Managerial procurement experience with large public-sector agency (at least five years) with a high volume of complex contracts for a wide range of commodities and services.
  • Experience managing a staff of twenty or more.
  • Experience in establishing highly complex and high dollar contracts for goods and general services.
  • Experience training internal stakeholders on new procedures and best practices related to public sector procurement.
  • Experience with Enterprise Resource Planning (ERP) system implementation and management.
  • Experience providing upper management, Board and business presentations.
  • Experience with contract preparation, contract administration, working with vendors throughout the procurement process, bid protest and other applicable public sector contracting knowledge.

Ideal Skills and Abilities:

  • Administer complex, technical, and sensitive purchasing, contracts, and warehouse services and projects in an independent manner.
  • Evaluate and develop improvements to purchasing, contracts, and warehouse operations, procedures, policies, or methods.
  • Conduct purchasing, contracts research, evaluate alternatives, make sound recommendations, and prepare effective staff reports.
  • Ability to make presentations to the Board and upper management.
  • Motivate and provide technical mentorship to team members.
  • Establish themselves as a trusted adviser to our business partners, while maintaining and fostering positive, collaborative and effective working relationships with colleagues.

Ideal Knowledge:

  • Public procurement related federal, state, and local government laws and regulations including California Public Contract Code.
  • Knowledge of prevailing wage, public agency competitive bidding process and statues applicable to public sector.
  • Principles and techniques for providing a high level of customer service by effectively dealing with the public, vendors, contractors, and Valley Water staff.
  • Principles and practices of purchasing, contracts and project budget development and administration, contract negotiation and management, and sound financial management policies and procedures.
  • Administrative principles and practices, including goal setting, program development, implementation, and evaluation, budget development and administration, and project management.
  • Knowledge of electronic bidding systems, E-procurement management and Enterprise Resource Planning (ERP) systems.
  • Principles and practices of employee supervision, including work planning, assignment, review and evaluation, and staff development.

Ideal Training and Education:

  • Equivalent to graduation from an accredited four-year college or university with major coursework in contracts management, business or public administration, or a related field.
  • A valid Certified Public Procurement Officer (CPPO) certificate from the Universal Public Procurement Certification Council (UPPCC) is desired.

Required License or Certificate

Possession of, or ability to obtain, an appropriate, valid California driver's license. Individuals who do not meet the driver's license requirement due to a disability will be considered for a reasonable accommodation on a case-by-case basis.

Selection Process

(1) The selection process may include one or more of the following: application review, application assessment, performance exercise, written exercise and/or interview.
(2) The Employment Application, Qualifying Information Questions and/or Supplemental Questions will be evaluated based on the ideal candidate criteria listed above. Resumes are highly recommended.

NOTE: Position and start date is subject to availability of funds. Valley Water retains the right to repost this position as deemed necessary.
Consideration may be given to existing applicant pools within the same classification.

Valley Water's Equal Opportunity Non-Discrimination Policy is available for review upon request.

Valley Water will make reasonable efforts in the examination process to accommodate persons with disabilities. Please advise Human Resources in advance of any special needs by calling 1-408-630-2260 .

Please be aware that once submitted all application materials become the property of Valley Water and will not be returned. Human Resources staff are not authorized to make copies of application materials for applicants.
Closing Date/Time: 2/22/2021 11:59 PM Pacific

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