Senior Mailroom Clerk

Monterey County Human Resources
Published
July 21, 2021
Location
Salinas, CA
Job Type
 

Description

Position Description Final Filing Date: Friday, August 20, 2021
Exam #: 21/80O23/07CH

The Monterey County Administrative Office is recruiting for a Senior Mailroom Clerk to join the Fleet Division.

Under general supervision, the incumbent plans, organizes and leads work of staff assigned to the County's central mailroom work unit. This is a lead worker class responsible for the planning, coordination and execution of the day-to-day work associated with the central mailroom. This position is responsible for training, organizing, and assigning the work of other staff assigned to the central mailroom and performing more complex tasks related to the receipt, processing and delivery of mail and other materials.

This position is distinguished from the lower level class of Mailroom Clerk in that the latter performs routine mail handling and clerical support duties under close supervision.

Positions in this class are distinguished from the lower level class of Courier in that the latter does not serve as a lead worker and performs less complex tasks related to delivery and messenger services, maintenance, and inventory.

The Eligible List established by this recruitment may be used to fill current and future vacancies on a regular full- time, part-time, or temporary basis County-wide.

Examples of Duties

  1. Organizes, trains and sets the priorities of central mailroom staff and follows up to ensure coordination and completion of assigned work.
  2. Provides input to improve efficiency such as new or modified routes or schedules; provides input related to scheduling conflicts of staff, selection decisions and performance evaluations.
  3. Maintains and modifies monthly delivery schedule and executes routes as needed to fill in for staff absences.
  4. Maintains work area in a clean and orderly condition.

To view the complete job description visit the Monterey County website:
http://www.co.monterey.ca.us/government/departments-a-h/human-resources/human-resources/class-specifications

THE SUCCESSFUL CANDIDATE:
Will have a proven track record demonstrating the following knowledge, skills, and abilities:

Thorough knowledge of:

  1. Postal regulations, mailing restrictions, rates and postal transactions and procedures

Working knowledge of:

  1. Techniques for organization, efficiency and managing workflow
  2. Proper lifting techniques and safety regulations, precautions and practices
  3. Train, prioritize, organize and assign work to others in order to maximize delivery of services
  4. Use initiative and sound judgment to solve operational problems within established guidelines
  5. Sort and categorize mail, packages and other materials quickly and accurately
  6. Use a personal computer to create and maintain accurate written and electronic reports, logs, records and files
  7. Resolve conflicts and maintain cooperative relationships with others contacted through the course of work

Examples of Experience/Education/Training Any combination of training, education and/or experience which provides the knowledge, skills and abilities and required conditions of employment listed above is qualifying. An example of a way these requirements might be acquired is:
Experience:
Two (2) years experience performing mailroom or delivery work.

Additional Information Required Conditions of Employment
As a condition of employment, the incumbent will be required to:

  1. Possess a valid California Class C Driver License and a satisfactory driving record
  2. Successfully pass a background investigation

Physical and Sensory Requirements
The physical and sensory abilities required for this classification include:

  1. Mobility and dexterity sufficient to drive a vehicle, perform mail and delivery duties, and function in a typical office environment
  2. Strength to personally lift and move heavy objects weighing up to fifty (50) pounds on a regular basis
  3. Ability to sit for up to six (6) hours per day while working at a computer terminal or performing courier routes
  4. Ability to walk up to four (4) hours per day while performing mailroom duties and courier routes
  5. Ability to see well enough to drive a vehicle, read standard text on paper documents and electronic screen of a computer terminal and function in a typical office environment
  6. Ability to speak and hear sufficient to interact using a hands-free ear device for telephone conversations, work in a noisy environment and to function in a typical office environment
  7. Physical agility to perform tasks requiring a full range of body movements including lifting, pushing, pulling, carrying, bending, stretching, twisting, reaching, stooping, balancing, squatting, climbing, kneeling or assuming crouched body positions
  8. Occasionally work in areas not well ventilated, work outdoor and in adverse weather conditions; work on uneven or slippery ground or floor spaces; come in contact with vibrations, heat, fire, steam, radiation, moving objects, electricity and hand and/or power tools; be exposed to sudden changes in temperature, pressure or humidity; work at elevations above ground level; work in extremely noisy environments; come in contact with toxic fumes, liquids or gases, dust or silica dust, chemical materials or solvents, infectious organisms

NOTES:
Employment is contingent upon acceptable documentation verifying identity and authorization for employment in the U.S.; a list of acceptable documents is available on the USCIS Form I-9. If you are hired into this classification in a temporary position, your rate of pay will be hourly, and you will not be eligible for the benefits listed in the summary.

A p plication and Selection Procedures
Apply On-Line!
Our website: www.co.monterey.ca.us/personnel

Applications may also be obtained from and submitted to:
Monterey County, Human Resources Department
Attn: Cicely Henson, Personnel Analyst
168 W. Alisal Street, 3rd Floor Salinas, CA 93901
Email: hensonc@co.monterey.ca.us | Phone:(831) 755-5446

To assess applicants' possession of required qualifications, the examination process may include an oral examination, pre-examination exercises, performance examination, and/or written examination. The competitive examination process includes submittal of required application materials. A complete application package will include:

  • A completed County of Monterey Employment
  • Application Responses to the Supplemental Questions

Applicants who fail to provide all required materials by the application filing deadline will not be considered. Resumes, cover letters, letters of interest, and other correspondence will not be accepted as a substitute for required application materials. All required application materials will be competitively evaluated. Those applicants that are determined to be the most appropriately qualified will be invited to participate further in the examination process.

EQUAL OPPORTUNITY Monterey County is a drug-free workplace and an equal opportunity employer. The County seeks candidates who can make contributions in an environment of cultural and ethnic diversity. Monterey County provides reasonable accommodations for the disabled. If you believe you possess a disability that would require test accommodation, please call the Human Resources Analyst at (831) 755-5446.
Closing Date/Time: 8/20/2021 11:59 PM Pacific

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