Stores Specialist

Examples of Duties and Responsibilities

Essential Duties:The following duties are considered essential for this job classification:

• Supervise and participate in proper bidding procedures, receiving, ordering, stocking and issuing supplies and materials
• Confer with users and vendors on the most appropriate items to order
• Prepare specifications and obtain price quotes and bids for services, supplies and parts within specified dollar limits
• Research catalogs and other material to ascertain the best products to fill specific functions
• Source specialized materials and equipment used in the assigned department that are not considered replenishment stock
• Supply cost and vendor information to appropriate staff in the assigned department and to the Purchasing and Stores Division of the Finance Department
• Procure parts and services for scheduled and unscheduled asset management work
• Check shipments for condition, shortage and discrepancies and prepare reports
• Administer contracts for services and supplies as contract officer's representative
• Issue tools, parts, materials and supplies
• Fill requests when it is determined that equipment, parts and supplies need to be kept in stock
• Ensure proper inventory levels by forecasting the need for and procuring supplies, parts and equipment for inventory stock replenishment
• Purge obsolete stock by surplus or return to vendor
• Check stock items for reorder
• Maintain stock records
• Conduct scheduled inventory and prepare monthly activity reports
• Supervise the efficient utilization of available storage space
• Prepare and execute the stocking objective plan
• Follow-up on overdue shipments
• Respond to questions regarding stock items
• Prepare monthly payment requests for services provided
• Create requisitions and purchase orders, track purchases and receipts on the computer, and forward documentation to Accounts Payable

Additional Duties:In addition to the duties listed in the Essential Duties Section, each employee in this classification may perform the following duties. Any single position may not be assigned all duties listed below, nor do the examples cover all duties which may be assigned.

• Prepare, track, enter and administer the annual centralwarehouse budget
• Assist in the disposition of surplus
• Perform related duties as assigned